*Manager, Office Services (01 Position Based in Phnom Penh) **Key Responsibility: - Follow company’s process/procedures to ensure maximum efficiency - Lease planning for all company premises in respect of new acquisition, renewal and termination of tenancy agreement as well as negotiation on rental terms and conditions - Liaise with the building management offices on the day-to- day building services and property management issues - Manage all Manulife Cambodia’s office locations (HQ and Branches), making sure that utility system management is well functioned. - Oversee multiple projects and programs such as facility and aesthetic maintenance, safety and security, parking and ergonomics - Support new branches for the first move-in to make sure that the office is well equipped with the necessary non-IT equipment and supplies - Manage the effective utilization of office space standards are in line with Company guidelines and property renovation of new branch expansion to utilize the space effectively to cope with the company’s business development plans, space standard and operation requirements - Provide relevant proposals for space management requests and renovation required - Plan, budget and manage operational expenses to help achieve financial and business goals under Office Services - Provide efficient and cost effective, to comply with the corporate procurement policy, on the procurement, of promotional and offset materials, office supplies, equipment of non - IT communication facilities and other logistic services. - Serve as point of escalation for vendor performance issues and/or contract breaches, supplier evaluate, analysis bidding and communicate with supplier to ensure the production goes as plan and follow the branding guideline - Support a roll out of procurement best practices within Cambodia - Managing the storage, quantity and the distribution/delivery arrangement of printed and promotional materials to staff and IAs between Manulife Cambodia are HQ and branches. - Front desk support management - Monitor office expenditures (all branches) and handle all office contracts (rent, car rental, taxi, gasoline, and other services) - Making sure that all invoices of the business related are paid on time and accurately - Support with travel arrangement (air-ticket and hotel bookings) and manage vehicle arrangement for Phnom Penh and provincial travels, Records in car logbooks the mileages, mission trip - Managing and allocating the stationary supplies to staff or department as needed - Managing company’s internal events (refreshment/lunch/dinner) i.e green celebration, staff induction, team building, internal workshop, and training course - Liaise closely with various departments and agencies to address problems & support in office services to ensure it meet the services level standard - Providing direct supports to Agency Department in term of logistics, handling and stock control of produced materials. - Develop and maintain strong, effective professional relationships with internal customers to understand their business needs and align our services for better results in a rapidly changing/dynamic environment - Identify, analyze, and resolve key business issues; develop alternatives and implement new processes; and provide recommendations consistent with strategic business objectives - Maintain files and records with effective filing systems - Monitor office supplies inventory and place orders - Other tasks assigned by management

**Qualification: - Excellent communication and interpersonal skills - Good understanding of budgeting and project management - Possess positive and adaptable approach to problem solving - Attention to details and accuracy - Ability to work independently and work effectively under high pressure situations - Previous related experience pertaining to Office Management and negotiations - Experience in customer service will be a plus - Knowledge of basic bookkeeping principles and office management systems and procedures - Outstanding knowledge of MS Office, “back-office” and accounting software - Working knowledge of office equipment - Organized with the ability to prioritize and multi-task - Reliable with patience and professionalism - Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus Interested applicants meeting the above requirements should submit their CVs, covering letters and National ID card by clicking on Click here for current opportunities. For more details please contact Ms. Kimleng Moul via kimleng_moul@manulife.com. Or Ms. Choury Chim via choury_chim@manulife.com. Application should be submitted before before 10-July-2017. Only shortlisted candidates will be contacted.

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