Responsibilities • Provide administrative support to Top Management (calendar, note-taking, travel, filing expenses, preparing briefings, etc). • Plan strategic trips abroad including managing all logistics (flights, ground, hotel, visas) and managing the agenda. • Take notes in team meetings and distribute action items to the relevant members of the team. • Be the eyes and ears for the Directors—anticipate needs before they occur, understand the team’s objectives and help navigate complex situations as they arise. • Proactively manage calendars to account for strategic goals, maintaining important networks, factoring in the team’s needs. Perform an extensive array of administrative tasks (i.e. manage calendars, book travel, and schedule facilities and equipment). • Coordinate duties for multiple offices. • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies. • Coordinate office activities and operations to secure efficiency and compliance to company policies • Supervise administrative staff and divide responsibilities to ensure performance • Manage phone calls and correspondence (e-mail, letters, packages etc.) • Support budgeting and bookkeeping procedures • Create and update records and databases with personnel, financial and other data • Track stocks of office supplies and place orders when necessary • Submit timely reports and prepare presentations/proposals as assigned • Collaborate with on-site maintenance team and external contractors to ensure that the property and individual units are repaired and maintained to meet company standards and local laws • Monitors office operations

Preferred Qualifications • 1-year of direct executive support experience. • Experience serving as a project lead from conception to completion. • Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency. • Comprehensive knowledge of process, project and program management theory and practices - and the ability to apply them when solving operational issues. • Expectation of complete confidentiality on all business matters. • Ability to effectively communicate and collaborate with a diverse range of people and job functions. • Outstanding communication and interpersonal abilities • Excellent organizational and leadership skills • Familiarity with office management procedures and basic accounting principles • Excellent knowledge of MS Office and office management software (ERP etc.)