- Organize & facilitating business meetings, workshops or seminars/conferences - Coordinate with event organizers/suppliers for specific events whenever necessary - Control office staff & warehouse workers’ attendance and report monthly - Facilitate transportation and accommodation arrangement for travelling staff and visitors - Coordinate procurement with other teams/departments in office & warehouse - Coordinate car pool arrangement and communicate the schedule to the drivers - Facilitate meeting room booking and availability - Coordinate with 3rd party suppliers on office and equipment maintenance - Arrange courier/messenger schedule - Distribute document received from customers to relevant departments - Sending documents to relevant business partners - Support staff in assigned project based work - Cost conscious initiative on process and procurement - Maintain office order and tidiness at all time - Manage IT related tasks such as printers/copier toners maintenance including some parts of network

- Equivalent degree in the related field - Female candidate only - At least 1 year working experience in administration and reception - Good computer literate especially Microsoft Excel, Outlook and PowerPoint - Good command of English for communication, proficiency in any other additional languages will be advantageous - Able to work under pressure and work as team - Good organizational skills & time management - Proactive, open minded and result oriented - Flexible, resourceful, discipline and able to work with minimum supervision - Accuracy and good attention to detail