Expectations - Duties, Responsibilities

• Planning and Policy
• Control the purchasing department's budget
• Forecast demand for services and goods
• Plan and control the procurement of raw materials
• Plan and control the procurement of machinery, equipment, and other items
• Prepare purchasing plans aligned with production and sales requirements
• Monitor and control purchasing costs to stay within budget
• Coordinate with various departments to propose cost reduction and efficiency improvement strategies in procurement
• Collaborate with finance and operations departments to ensure smooth purchasing and payment processes
• Prepare Budget vs. Actual reports to track spending
• Procurement and Vendor Selection
• Develop and update vendor sources and market price database
• Evaluate proposals and provide recommendations based on commercial and technical factors
• Ensure vendors understand the organization’s business objectives
• Review the value of existing contracts and agreements
• Handle payments and manage invoices in line with commercial agreements
• Source and evaluate new vendors
• Negotiate prices and purchasing terms appropriately, prepare documentation, and track delivery status
• Verify raw material specifications and vendor reliability
• Monitor and control inventory levels to ensure sufficient supply
• Prepare accurate purchasing documentation such as purchase orders, invoices, and contracts
• Build and maintain good relationships with both new and key existing vendors
• Inspection and Reporting
• Monitor the quality of goods and services procured
• Continuously check inventory levels
• Prepare reports on market conditions and product costs
• Create reports and statistics on spending and cost savings
• Prepare monthly/quarterly/annual procurement reports
• Accurately and timely prepare reports and analysis of procurement data

• Graduated Bachelor Degree in Business Administration or any related fields
• At least 5 year experience with 2 years of leading role experience in management level
• Thorough understanding of purchasing procedures and policies
• Expertise in Time management skills with the ability to manage multiple tasks in various stages of completion efficiently and effectively
• Effective communication and presentation skills and fluent in both written & spoken in English
• Dynamic, self-motivated, initiative and able to communicate effectively with all levels
• Strong analytical skill, negotiating skills, attention to details and target oriented