Day-to-day management of offices and logistics

• Ensure the proper functioning of all company offices (Phnom Penh, Kampong Cham, Battambang, Siem Reap)
• Ensure offices are adequately equipped with necessary facilities and tools
• Ensure hygiene, safety, and workplace security in all offices, including the timely renewal of insurance policies
• Manage the vehicle fleet (cars, motorbikes, trucks), including insurance renewal, maintenance, logistics, and allocation
• Ensure all staff have appropriate equipment to perform their duties (uniforms, helmets, motorbikes, phones, laptops, insurance, etc.)
• Ensure the safeguarding and registration of all company assets

Oversight of administrative functions supporting operations

• Ensure all clearances (staff, stock, etc.) are processed accurately and on time, in line with Finance Department procedures
• Ensure stock preparation and management comply with the logistics framework
• Ensure effective implementation of current and new policies and procedures by administrative staff (data entry, cash collection, reporting)

Liaison with authorities and regulatory bodies

• Act as focal point with ministries and NGO regulators
• Represent the NGO in compliance-related meetings
• Prepare and submit legal and administrative documentation to authorities
• Respond to official notices, inspections, or regulatory requests
• Provide administrative support to the Managing Director and management (official letters, meeting request, provincial report…)

Compliance with local legislation (non-routine)

• Monitor updates to local legislation affecting NGOs (NGO Law, labor law, tax law, etc.)
• Propose adjustments to internal policies or procedures to ensure continued legal compliance
• Update the organization’s legal status following changes (name, address, governance, statutes)
• Liaise with authorities, legal advisors, and external service providers
• Ensure timely renewal and validity of all legal documents (MoUs, GDT registration, office registrations, etc.)
• Ensure compliance of foreign staff documentation (visas, work permits)
• Support legal and administrative audits
• Ensure contracts, MoUs, and official agreements are properly prepared, validated, and archived
• Translate relevant Cambodian legal guidelines into operational instructions to mitigate future risks
• Perform another task assign by Manager

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