Within delegated authority, the Information Management Officer will be responsible for the following duties: GENERAL Provides advisory services on digital record management practices including: needs and business process analysis; organization and maintenance of UN information assets; digital records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications. Researches, analyses and evaluates new applications of information technology to archives and digital records management and makes recommendations for their deployment. Participates in digital record management improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of digital record management application improvements and new systems; provides user support. Develops detailed system and other functional specifications and standards from the digital record management perspective and user documentation for new systems. Develops training materials and user manuals; trains staff in use of the digital record management system assigned. Manages digital records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their digital records; assures that management schedules, meet established standards; supervises staff in implementing related tasks; and performs digital records appraisal. Understands, keeps current with and applies preservation techniques and strategies for records in all media. Manages archival processing activities by overseeing adherence to preservation, international bibliographic, description and database standards; produces descriptive reports; prepares mark-up of descriptive inventories for electronic dissemination; and makes recommendations regarding the planning and prioritization of preservation and description programme requirements. Performs and supervises reference functions by advising internal and external users about digital records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists;supervising retrieval and reproduction activities of staff. Evaluates adequacy of existing digital records management and reference tools. Implements new technologies in information management to ensure that tools developed for efficient access to information are accessible to staff throughout the Organization. Maintains access and declassification standards by liaising with digital records-originating offices/offices of interest regarding access to security-classified materials and implements access and declassification determinations. Participates in the development client outreach strategies and in their implementation. Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach. Assists in programme administration, including provision of assistance to or supervision of contractual employees and General Service staff, formulation of consultant and institutional contracts and subsequent implementation, development of the programme budget, etc. Performs other duties, as required.

Competencies • PROFESSIONALISM: Knowledge of information management, archival, record keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Education Advanced university degree (Master’s degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree. Work Experience A minimum of five years of progressively responsible experience in modern archives management, record keeping, library, information management or related area. Experience in the management of large scale digital asset collections and digital repositories is required. Experience with Library standards for metadata management is desirable. Experience in IT frameworks and software libraries for machine learning, semantic web or linked data is desirable. Languages English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another official language of the United Nations is desirable. Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Special Notice The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 March 2018, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Samoa, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela and Viet Nam. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.